# Session title

Speaker Pocket Guide Hybrid

## Session URL

https://webexpo.net/pocket-guide-2025/

## Content


SPEAKER POCKET GUIDE









WebExpo Speaker Pocket Guide - what you need to know. 








Please enter your name:


















Table of contents









🗓️  Important deadlines:




Slides submission: Saturday, May 17



Speaker dinner RSVP: Thursday, May 15



Your gift selection: Friday, May 16




Jump to section:




📣 Slides



📢 Help us promote your talk



🎤 Presentation essentials



👋 Social activities & registration info



📆 WebExpo calendar



🎁 Gift for you



🙏 Thank you & contact










Your session: 🕛 TIME AND DATE (X duration) 📍 Room Name (view map)









📣 YOUR SLIDES





We need your slides in advance, even if you're presenting from your computer.



Please send us your presentation along with a few extra details about your talk by 17 May using this form.



Submitting on time helps us:




Review individual information and test close to 100 decks



Catch any formatting or technical issues



Avoid surprises and ensure everything runs smoothly on stage




It really makes a difference — thank you! 🙏





🤔 What's with the deadline?
We know deadlines aren’t fun. But meeting this one genuinely helps everyone — from attendees and production crew to even someone like you.




Production team checks audio and video play properly — we’ve had weird codec issues before



Fonts and assets need to display correctly – we’ve had angry brand police in the past



May is packed with events — the external tech crew needs time to juggle multiple conferences



Our core team is small — and in the days leading up to the event, we’re busy physically building the venue: setting up stages, networks, signage and more




We also do this for our own sake, to be honest. With so few of us, we do our best to be prepared and organised, and a dozen last-minute submissions the day or two before the conference is such a hard thing to manage. It’s been extremely difficult on a personal level in the past, so I hope this explains a bit.








📢 HELP US PROMOTE YOUR TALK





We want people to know you're speaking at WebExpo, and the best way to make that happen is together.




We’ve prepared a set of custom visuals for your talk:



We’ve been actively promoting sessions across our channels



Your voice helps build excitement and reach more people




Graphics




Anything you share, even just a short post, helps



Tag @WebExpo (we’re everywhere we can be)



We’ll engage with it and help amplify your message




Thanks for spreading the word — we can’t wait to see you on stage!







🎤 PRESENTATION ESSENTIALS





🚦Pre-talk check-in
Before your talk, we’ll do a quick run-through to make sure everything is ready and you feel confident.




Meet your assistant {{Assistant}} at {{Pre-talk check-in place}} at {{Pre-talk check-in date}}



Confirm your setup



Test any tech if needed



Go over final instructions with the tech team and moderator









🔌 Stage setup
To minimise technical issues, we recommend using our computer for your presentation. If you prefer to use your own, it must be HDMI compatible.



What to expect on stage:




Screen resolution: 16:9 (Full HD)



Timer and screen in front of you to view your slides



Speaker notes only available if using your computer — please indicate this in the slide submission form



Headset microphone — wear clothing suitable for mic pack



Wireless clicker with a built-in laser pointer



Cocktail table with water for your refreshment




See stage photos from previous years.








🗣️ Moderator introduction

Moderators will introduce you before your talk



No need to prepare a slide about yourself



If there’s something specific you’d like them to mention, feel free to chat with them in advance









💬 Speakers' corner (Q&A)

We don’t run Q&A during talks



Join attendees for discussion immediately after your talk in the Speakers’ Corner



Join attendees for discussion at {dynamic_speakerCornerHalf} in the Speakers’ Corner



Your assistant will remind you and show you to the location.









⏯️ Recording & consent
We’d like to record your talk and publish it on our SlidesLive account, including your slides in the video.




Prefer not to be recorded? Let us know in the slide submission form



We can also record your talk privately first and you can decide later if it’s okay to publish




✍️ Please sign the consent for personal data processing.








😌 Accessibility tips

Speak at a steady pace — many of our attendees aren’t native English speakers and some may have accessibility needs. They’ll also be taking in a lot of information throughout the day



Design your slides with clear contrast, readable text, and comfortable spacing — it benefits everyone, even those in the back row




For more, see our Accessibility Guidelines.








👋 SOCIAL ACTIVITIES & REGISTRATION





🏰 Prague walking tour (for speakers from abroad)
We’ve arranged a special walking tour of Prague on Tuesday, 27 May.



Your guide will be Robin Pokorný — a software engineer, former WebExpo speaker, and a passionate Prague explorer. He’ll show you hidden gems and local favourites, including lunch at a traditional pub.



🕙 Meet at 10:00 AM in the lobby of Hotel Amarilis📱 Robin’s contact: +49 151 4255 7372



🙏 Please reply to the calendar invite you received by May 13, so we know who’s joining.



The tour is exclusively for speakers from abroad (no guests due to limited capacity).








Join Speakers' WhatsApp group







🍽️ Speakers’ dinner
Connect with your fellow speakers in a relaxed setting.



🕙 Tuesday, 27 May at 5:30 PM📍 Kavárna Adria, Národní 36, Prague 1



🙏 Confirm your attendance till May 15. Explicitly let us know if you are coming or not.



Please arrive on time, there’s a short program planned for you.



Due to capacity and the speakers’ program, unfortunately, we can’t accommodate guests.








🗺️ Venue orientation
After dinner, join us for a quick walkthrough of the conference venue so you know exactly what’s happening where before the conference begins.



🕙 Tuesday, 27 May at 9:30 PM📍 Lucerna Passage, under the upside-down horse








🎉 Chill & chat nights
Meet our attendees, hang out with fellow speakers, play some games, and make new friends. Expect a relaxed vibe — summer venues, good chats, and no loud music or wild partying.







Warm-Up Party📆 8 PM, May 27After the Speakers' Dinner📍 Apify office rooftop,Lucerna Palace





Wednesday Party📆 6:30 PM, May 28The big one📍Petřínské terasy🧥 Covered outdoor space





After Party📆 6:30 PM, May 29Speakers' fav📍Terasa Smíchov rooftop 🧥 Outdoors, dress accordingly












👤 Conference registration
Collect your conference badge at:




Speakers’ dinner, or



Info Point 1 in Lucerna Great Hall









🍔 Lunch coupons
When you pick up your badge, you’ll also get two lunch coupons.



They can be used in Lucerna Passage:




Le Pizze di Frankie, Polífkárna, Lokše od Zuzky (food stands)



Dhaba Beas (restaurant)









📆 WEBEXPO CALENDAR





Check out our WebExpo calendar (or iCal format) to see all our events and important deadlines in one place.



























🎁 GIFT FOR YOU











Choose your WebExpo gift today!



This year, we rock with pretty cool T-shirts and caps designed by Nathan W. Pyle — including some for your kids!




Choose your gift by May 16



Not interested? Let us know anyway — it helps with planning
















🙏 THANK YOU





Happy you made it to the end of the pocket guide!



If you have any questions, feel free to reach out by email or contact me directly at +420 777 319 299 (also my WhatsApp number).



See you in Prague,



Šárka