WebExpo Speaker Pocket Guide – what you need to know.

We know deadlines aren’t fun. But meeting this one genuinely helps everyone — from attendees and production crew to even someone like you.

• Production team checks audio and video play properly — we’ve had weird codec issues before
• Fonts and assets need to display correctly – we’ve had angry brand police in the past
• May is packed with events — the external tech crew needs time to juggle multiple conferences
• Our core team is small — and in the days leading up to the event, we’re busy physically building the venue: setting up stages, networks, signage and more

We also do this for our own sake, to be honest. With so few of us, we do our best to be prepared and organised, and a dozen last-minute submissions the day or two before the conference is such a hard thing to manage. It’s been extremely difficult on a personal level in the past, so I hope this explains a bit.

Before your talk, we’ll do a quick run-through to make sure everything is ready and you feel confident.

• Meet your assistant {{Assistant}} at {{Pre-talk check-in place}} at {{Pre-talk check-in date}}
• Confirm your setup
• Test any tech if needed
• Go over final instructions with the tech team and moderator

To minimise technical issues, we recommend using our computer for your presentation. If you prefer to use your own, it must be HDMI compatible.

What to expect on stage:

• Screen resolution: 16:9 (Full HD)
• Timer and screen in front of you to view your slides
• Speaker notes only available if using your computer — please indicate this in the slide submission form
• Headset microphone — wear clothing suitable for mic pack
• Wireless clicker with a built-in laser pointer
• Cocktail table with water for your refreshment

See stage photos from previous years.

• Moderators will introduce you before your talk
• No need to prepare a slide about yourself
• If there’s something specific you’d like them to mention, feel free to chat with them in advance

We’d like to record your talk and publish it on our SlidesLive account, including your slides in the video.

• Prefer not to be recorded? Let us know in the slide submission form
• We can also record your talk privately first and you can decide later if it’s okay to publish

✍️ Please sign the consent for personal data processing.

• Speak at a steady pace — many of our attendees aren’t native English speakers and some may have accessibility needs. They’ll also be taking in a lot of information throughout the day
• Design your slides with clear contrast, readable text, and comfortable spacing — it benefits everyone, even those in the back row

For more, see our Accessibility Guidelines.

Connect with your fellow speakers in a relaxed setting.

🕙 Tuesday, 27 May at 5:30 PM
📍 Kavárna Adria, Národní 36, Prague 1

🙏 Confirm your attendance till May 15. Explicitly let us know if you are coming or not.

Please arrive on time, there’s a short program planned for you.

Due to capacity and the speakers’ program, unfortunately, we can’t accommodate guests.

After dinner, join us for a quick walkthrough of the conference venue so you know exactly what’s happening where before the conference begins.

🕙 Tuesday, 27 May at 9:30 PM
📍 Lucerna Passage, under the upside-down horse

Meet our attendees, hang out with fellow speakers, play some games, and make new friends. Expect a relaxed vibe — summer venues, good chats, and no loud music or wild partying.

Collect your conference badge at:

• Speakers’ dinner, or
• Info Point 1 in Lucerna Great Hall

When you pick up your badge, you’ll also get two lunch coupons.

They can be used in Lucerna Passage:

• Le Pizze di Frankie, Polífkárna (food stands)
• Dhaba Beas (restaurant)